Business Assistant

Alvin Ailey Dance Foundation (AILEY), one of the world’s premier dance institutions, is seeking a motivated and personable team player to work in the Ailey Arts In Education & Community Programs (AAIE) department. 

The AAIE Business Assistant will report to the Associate Director and AAIE Business Affairs, and will be responsible for supporting the daily administrative duties for the business and information management of the AAIE department of Alvin Ailey Dance Foundation, which encompasses work with Pre-K through 12 schools, older adult programs, AileyCamps, National Outreach, and other community programs. Information management includes processing payroll, contracts, and invoices; tracking expenses and budgets; tracking statistics; preparing reports; and managing data-entry for all AAIE programs.

Candidates should be extremely organized and detail oriented, self-motivated, a personable team player, and able to juggle multiple projects simultaneously.

Essential Job Responsibilities

• Provide administrative support for payroll, billing, expense tracking, reimbursements
• Maintain the AAIE Program Details Master Spreadsheet including data entry of student numbers, contact information, and other data and statistics as needed, working closely with development staff
• Maintain the travel reimbursement spreadsheet; research travel directions for budgets and memos
• Assist in the preparation of American Express Reports, and agreements for AAIE artists and clients
• Assist in drafting budgets for AAIE programs and tracking the related expenses
• Handle the booking of the buses for performances in AAIE programs by the Ailey Student Performing Groups
• Other administrative tasks as required for the successful work of the AAIE department

Minimum Qualifications

• Bachelor’s Degree with experience in the arts, or arts-related field
• Prior experience in non-profit administration
• 2+ years experience in handling business affairs of arts in education programs, including processing contracts, invoices and payments, budget tracking and reporting, and data management
• Must have strong computer skills, including use of Microsoft Office suite, and database and data gathering experience (familiarity using Salesforce and Ceridian Dayforce is a plus)
• Excellent organizational skills with particular attention to detail and the ability to prioritize tasks and meet deadlines while managing multiple projects and overseeing client needs simultaneously
• Must possess strong interpersonal, verbal, and written skills, with a pleasant telephone manner and a clear email communication style
• Must be a willing and flexible team player, showing initiative to do what needs to be done
• Must be able to accommodate a flexible schedule that includes occasional evenings and weekends, with a willingness to travel within the local metro area

Compensation

$60,000–$63,000

Benefits include health (including EAP services), dental insurance, flexible spending account, 403(b) retirement plan, and commuter benefits

_{The advertised pay rate is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.}

Click on the apply link below and upload a file for each application requirement (accepted formats include .doc, .docx, or .pdf). Please include your name in the file names of each document. Only applicants who submit the following will be considered:

• Resume
• Cover letter detailing your interest in this position

_{Applications will not be considered without these items. No phone calls, please.}

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